2. 

   Saturday, July 22, 2023
   Dillon's Woods | Purcellville, Virginia

   
   

   
   

4. Business Name (Entrant):*
5. Primary Contact:*
7. Address:*
9. City/State/Zip:*
10. Phone Number:*
12. Email:*
13. Website or Facebook Page:*
15. Please describe the products you will be selling:*
17. Please provide a photo of your product:
18. If you have a logo, please upload it:
20. How did you hear about the Purcellville Wine & Food Festival?*
    -- Select One --EmailFacebook/social mediaWebsiteNewspaperOnline calendarWord of mouthOther
21. If you selected other, please specify:
23. Business/Organization Category (priority given to vendors with products related to food and/or wine):*

25. Purcellville Wine & Food Festival  - Exhibitor Application Information, Deadlines, Terms & Conditions

    Applications, required supporting documents, and full payment must be received by June 30, 2023. The standard booth space (includes one 10' x 10' space) fee is $150. Online payments include a small fee. Vendors have the option to pay by check or online. Fees are waived for non-profit organizations as long as they can provide a 501(c)3 determination letter. Applications will be processed as received. The deadline is June 30, 2023 OR when all spaces are filled. 

    Payment information and a list of required documents (i.e. Certificate of Insurance) will be emailed to you when your application has been approved.

27. Exhibitor Responsibilities. Check each box to agree to the following:*

    1. Priority will be given to exhibitors with products that are related to food and wine.
    2. Exhibitors must bring their own tents, tables, chairs, etc.
    3. Electricity is not provided and will not be available.
    4. Exhibitors/Entrants must adhere to all local, state and federal laws whether stated or unstated in this application. This includes but is not limited to permits and taxes.
    5. Exhibitors/Entrants are responsible for any taxes required in accordance with Virginia and local laws. Town of Purcellville business license requirements are waived for this event.
    6. Exhibitors/Entrants are responsible for the proper conduct/demeanor of employees, agents and/or volunteers during the festival.
    7. All activity must take place within the designated booth space including giveaways, contests, sales, etc.
    8. Exhibitor/Entrant's Booth must remain open during the entire event. Failure to do so may result in exclusion from future events.
    9. Exhibitors are prohibited from using amplification devices.
    10. Signage must not extend beyond the booth space on any side.
29. COI/Insurance:

    All vendors are required to maintain general liability insurance. Exhibitors who are serving and/or selling food, alcohol or any other product at the Purcellville Wine & Food Festival must maintain a general liability policy with a minimum coverage of $1,000,000 combined single limits. Coverage is to be on an occurrence basis with an insurer licensed to conduct business in the Commonwealth of Virginia. The insurer must have an A. M. Best rating of A- or better. The insurer must add the Town as an additional insured by endorsement to the general liability policy. A Certificate of Insurance (COI) and the additional endorsement shall be provided to the Town by the exhibitor prior to the event evidencing compliance with these insurance requirements. If you need information about how to obtain this insurance, please email Ashley -  events@purcellvilleva.gov.

31. Cancellation Policy:

    The Purcellville Wine & Food Festival is an outdoor event. All exhibits and/or displays should be produced subject to weather conditions. There is no rain date and fees are not refundable after June 30, 2023. The Town of Purcellville will fully refund the registration fee if cancellation is received, in writing, on or before June 30 2023. No refunds will be offered after June 30, 2023 – no exceptions.

32. Non-Discrimination Policy:

    The Town of Purcellville affords equal opportunity to all existing and prospective vendors without regard to race, color, sex, gender identity, sexual orientation, political affiliation, religion, age, marital status, disability or handicap, veteran status, or national origin or other criteria protected by law.

    Vendors are permitted to distribute and/or sell their products in compliance with all Virginia laws. All items to be sold must be listed on the exhibitor application and be reviewed by the Town of Purcellville.

34. Authorization and Indemnification:*

    By checking the box, the Entrant: (i) attests that he or she understands and shall comply with all of the guidelines and information provided on this Festival Application

    The Exhibitor/Entrant, by his authorized signature, hereby agrees to indemnify, hold harmless, and defend the Town of Purcellville, Virginia, its elected and appointed officials, employees, agents and successors in interest from all claims, damages, losses and expenses including attorneys’ fees, arising out of or resulting, directly or indirectly, from the Entrant’s participation in the Purcellville Wine & Food Festival, provided that such claim, damage, loss or expense is: (1) attributable to personal injury, bodily injury, sickness, death, or to injury or destruction of property, including the loss of use resulting there from, and (2) not caused by the grossly negligent act or omission, or willful misconduct of the Town of Purcellville, Virginia, its elected and appointed officials, or its employees acting within the scope of their employment. This Hold Harmless and Indemnification Clause shall in no way be limited by any financial responsibility or insurance requirements and shall survive the termination of this Entrant's Application Form. The Entrant understands that any misrepresentation in this application, deviation from the final approved specifications and activities described herein, or failure to abide by all Federal, State and Local laws, ordinances, policies and procedures may result in the immediate revocation of this approved Event Entrant's Permit and refusal to issue a permit in the future. The Exhibitor/Entrant, by his authorized signature below, hereby authorizes the Town and/or its designee(s) to take photographs, videotape, record, or produce communications for this and/or future events for publicity, promotion, and media coverage.

    1. I agree
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36. 1. Receive an email copy of this form.
37. Email address

    This field is not part of the form submission.

38. Submit

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